Student Records

In accordance with the Family Educational Rights and Privacy Act of 1974 (“FERPA”), also known as the “Buckley Amendment,” students or former students of Middlebury College have the right to inspect all educational records placed in their files after January 1975. For more information, see http://middlebury.edu/about/handbook/academics/student_records_FERPA. The Language Schools and Schools Abroad maintain several different types of students’ records:

Academic Records: A transcript for each student is kept in the Middlebury College Registrar’s office.

School Records: The individual School offices in Middlebury and abroad keep applications, correspondence, brief memoranda of conferences with students, and evaluations of students’ work by instructors, when they judge that such information may be useful or necessary in giving continuing counsel. Letters of recommendation written in support of a student’s application may not be used for any other purpose, including a Career Services Office file.

Students may inspect and review their education records upon request to the appropriate record custodian (Registrar’s Office Forest Hall) within 45 days from the receipt of the request. Middlebury reserves the right to refuse to permit a student to inspect those records excluded from the FERPA definition of education record.

Students may challenge the contents of their educational records. If School officials receiving the challenge issue a response that is unsatisfactory to the student, a formal hearing may be held. Requests for changes in a student’s educational record should be made in writing to the Registrar’s Office, Forest Hall.

Students have the right to file a complaint with the U.S. Department of Education concerning alleged failure by Middlebury to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue SW
Washington, DC 20202-5920

For purposes of legitimate interviews and recommendations, students may authorize the use of educational academic records (information on transcript), the Schools’ non-academic records, and the disciplinary records, if any. If students authorize the use of academic records for legitimate inquiries (i.e., security clearances or job references), the relevant School Abroad may also indicate to inquirers the names of administrators and instructors who might act as further references. Other inquiries will not be answered without specific written permission in each case from the student.

Students should consider very carefully the consequences of any decision to withhold directory information.  Should you decide to inform the College not to release directory information, any future requests for such information from persons or organizations outside Middlebury will be refused.  Regardless of the effect upon the student, the College assumes no liability for honoring instructions that such information be withheld.

Requests for non-disclosure must be submitted in writing to the Registrar’s Office, Forest Hall, where applicable forms are available. A new request form for non-disclosure must be filed at the beginning of each academic year.

 

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